Invoice template and mandatory information

Until the end: beautiful bills

The invoice is the official document that attests to a commercial transaction between your company and your customer. It also constitutes the supporting document for your accounts and opens the rights to VAT if you are subject to it.
It is therefore an important document for your business.

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The invoice is essential and it must be established in due form. Our model includes all the mandatory general information andhas been designed to adapt to all cases. You will only have to choose the amount of VAT applicable in your case and the amount including VAT will be displayed.

Mandatory information on an invoice

The edition of an invoice is free in its formatting but certain mentions are obligatory to respect the French legal and fiscal framework.

To begin, Invoices and Quotes must have a unique number, unchangeable.


Then, should appear:


Identity of the seller

- Company name or company name

- His full address

- Legal form and amount of capital for companies

- SIREN number completed by the RCS mention followed by the city of the commercial court

- Its VAT number


Identity of the client

- Name or company name

- Full address

- Intra-community VAT number, if necessary


Benefits

- Description of the product or service provided:  Nature, brand, reference, materials supplied and labor

- Detailed description of the product or service provided

- Quantity in units of measure depending on the nature of the product or service


Other mentions

-  The invoice number unique and based on a continuous chronological sequence (without numbering hole)

-  Date of issue or issuance of the invoice

-  Settlement date (legal ceiling period: 45 days end of month or or 60 days from the date of issue of the invoice). In the absence of clarification, a payment period of 30 days is set after the date of receipt by default

-  Unit price excluding taxes (HT) , in euros, before any reduction

-  Discounts, surcharges or reductions of prices acquired on the date of the sale

-  VAT rate and amount by product and service

-  Amount all taxes included (Tax incl.)

- Discount conditions in the event of early payment

- Late payment penalty rate (minimum rate: 3 times the legal interest rate)

modèle de facture - exemple
Example of a default invoice templateedited with Factomos

Special cases

If you are not subject to VAT (for example auto-entrepreneurs), you must indicate "VAT not applicable, article 293 B of the CGI ".
If you are making a Credit note invoice, you must indicate the number of the corresponding original invoice.
If the taxpayer is a member of an approved management center, the words " Accepting payment of sums due by checks made out to his name in his capacity as a member of a management center approved by the tax administration "
It is also advisable to indicate payment information: IBAN and BIC account number for a bank transfer and order for payment by check.

Edit an invoice template

There are several solutions for creating invoices and your choice will often be made according to your industry, the size of your company and your work methodologies. Via Excel, an ERP, or an online tool like Factomos... It's up to you to choose the one that suits you and helps you in your daily management!

The invoice can however be used to give a good image of its activity. It then becomes important to choose a solution that allows you to personalize your invoice template in your image, to follow your company's graphic charter ... in short, to stand out.

Display your logo, choose your font, size, color and get creative while remaining professional!

Save even more time with Factomos
Make your invoices simply and directly on the document.

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